Milford on Sea Youth Football Club

Club Information & Fixtures

Officials & Charter

Club Officials

Chairman
Martin Youngs

Secretary
Chris Webb

Treasurer
Rob Lewis

Welfare Officer
Richard Grinyer

Head Coach
Nick Jones

Club Charter & Ethics

MOSYFC has a strong ethos of providing a positive, safe and enjoyable experience of football for all its members and of participation for all registered players to take part in matches and to be selected for these games on a fair basis. The ethos is set out in the clubs ‘Aims and Objectives’ and reflects what is regarded as the best approach to the mini soccer format and is endorsed by the FA. The purpose of this approach is to develop the skill level of very young children and to give them an understanding and love of the game in a safe environment. The Aims and Objectives and Codes of Conduct reinforce the principles of the club.

The following is taken from the Club’s constitution and has been supplied here for your information. If you wish to see the complete constitution document, it can be made available upon request to the club secretary.

Aims and Objectives

  • To ensure a duty of care to all members of the club, and in particular to hold issues of child protection as a priority.
  • To offer coaching and competitive opportunities in football.
  • To promote the club within the local community.
  • To encourage both boys and girls to become members.
  • To provide all its services in a way that is fair to everyone.
  • To provide the opportunities to children from age 5 to 16 year-olds, keeping within the league rules in relation to eligibility of players for competitive games.
  • To ensure that all present and future members receive fair and equal treatment.
  • To give all members a fair chance of participation in training and within league rules and guidelines for competitive games.
  • To rotate players whenever possible in order to give all members the opportunity to play in competitive games, whilst keeping within and working in accordance with league rules.
  • To value each member for his or her own contribution, regardless of ability.

Code of Conduct for Managers and Coaches

  • Coaches/Managers must respect the rights, dignity and worth of each and every person and treat each equally within the context of the sport.
  • Coaches/Managers must place the well-being and safety of each player above all other considerations, including the development of performance.
  • Coaches/Managers must adhere to all the guidelines laid down within the Club Constitution and the rules of the Football Association.
  • Coaches/Managers must develop an appropriate working relationship with each player based on mutual trust and respect.
  • Coaches/Managers must not exert undue influence to obtain personal benefit or reward.
  • Coaches/Managers must encourage and guide players to accept responsibility for their own behaviour and performance.
  • Coaches/Managers must ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and the ability of players.
  • Coaches/Managers should, at the outset, clarify with the player (and where appropriate with their parents) exactly what is expected of them and also what they are entitled to expect from their coach.
  • Coaches/Managers must co-operate fully with other specialists (e.g. other coaches, officials, doctors, sports scientists) in the best interests of the player.
  • Coaches/Managers must always promote the appropriate Code of Conduct and positive aspects of the sport (e.g. fair play) to players, parents and spectators alike. They must never condone any violations of the Laws of the Game or relevant rules and regulations or the use of prohibited substances or techniques.
  • Coaches/Managers must consistently display high standards of behaviour & experience and be a role model for players, parents and spectators.

Code of Conduct for Parents/Guardians/Carers

  • Do not force an unwilling child to participate in football.
  • Remember children are involved in football for their enjoyment, not yours.
  • Encourage your child to play to the laws of the game and not to argue with referees and other officials.
  • Teach your child that honest effort is more important than victory so that the result of each game is accepted without undue disappointment.
  • Turn losing into winning by helping your child work towards skills improvement and good sportsmanship. Never ridicule or yell at your child for making a mistake or losing a game.
  • Remember that children learn best by example. Applaud good play by your team and members of the opposition.
  • Do not question the referee’s judgement or honesty. Remember he/she is only human with the same feelings as you and, like you, sometimes may make an honest error.
  • Support all efforts to remove verbal and physical abuse from children’s football.
  • Recognise the value and importance of coaches who are all volunteers. They give their time and resources to provide football for your child.
  • Read the Laws of the Game to understand better what you are looking at and commenting on.
  • Promote the code of conduct.

Code of Conduct for Players

  • To respect the coaches and listen when required. Rules are there to make a safe place for all to enjoy football.
  • Ensure that Players encourage all other children within the club and remember different ages have different abilities. Do not laugh at the mistakes of other players, we will all make mistakes at some point.
  • Behave in a responsible manner, not shout and scream or be silly in other ways, which could distract the coach or cause injury to other players.
  • Tell the coach if you are injured.
  • Respect and do not argue with the referee’s decision.
  • Applaud the opposition as well as your own team.
  • Remember that taking part and enjoying yourself is more important than winning.

MILFORD ON SEA YOUTH FOOTBALL CLUB CONSTITUTION

THE CONSTITUTION

NAME

The Club will be called Milford on Sea Youth Football Club and will be affiliated to the Hampshire Football Association.

Public Liability Insurance will be undertaken as a minimum.

AIMS & OBJECTIVES

The aims and objectives of the club will be:

  • To ensure a duty of care to all members of the club and in particular to hold issues of child protection as a priority
  • To offer coaching and competitive opportunities in Football
  • To promote the club within the local community
  • To encourage both boys and girls to become members
  • To provide all its services in a way that is fair to everyone
  • To provide the opportunities to children from age 5 to 16 years olds, keeping within the league rules in relation to eligibility of players for competitive games
  • To ensure that all present and future members receive fair and equal treatment
  • To give all members a fair chance of participation in training and within league rules and guidelines for competitive games
  • To rotate players whenever possible in order to give all members the opportunity to play in competitive games, whilst keeping within the working and accordance with league rules
  • To value each member for his or her own contribution, regardless of ability
  • To abide by the FA’s Child Protection Policies and procedures, codes of conduct and the equality policy.

MANAGEMENT COMMITTEE

The club will be managed through the Management Committee consisting of Officers and General committee members.  Only Officers and General Committee members will have the right to vote at meetings of the Management Committee.  Voting rights to be 1 vote per Management Committee member (irrespective of how many committee position one individual may hold).

The Management Committee will be convened by the Secretary of the club and be held no less than 4 times per year.  Seven days’ notice is required to be given.

The quorum required for business to be agreed at Management Committee meeting will be three.

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub committees as necessary and to appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearing of members who infringe the club rules/regulations/constitution.  The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

No management committee appointment will be able to commence until proof of a valid CRC has been presented (this rule is applied to all player facing committee members).  In the event of a new Management Committee member taking over a role for example at an AGM then an action Management Committee member deputy will take on the role until a valid certificate can be produced.

Any member may put forward a motion to the Management Committee; this will require being seconded by another member.

Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting.  The chairperson of the club committee meeting shall have a casting vote in the event of a tie.

 

OFFICERS OF THE CLUB

The officers of the Club will be;

  1. Club President
  2. Chairperson
  3. Secretary
  4. Treasurer
  5. Membership Secretary
  6. Charter Mark and FA officers
  7. Welfare Officers
  8. Publicity Officer
  9. Development Officer
  10. Head Coach
  11. Club Volunteer Co-ordinator

Officers will be elected annually at the AGM.  All Officers will retire each year but will eligible for re-appointment.

GENERAL COMMITTEE MEMBER

Team managers and coaches will be elected to the General Committee.  New coaches will be subject to an interview by the Management Committee and subject to a CRC check prior to commencement of their role. Coaches may take up their coaching at the discretion of the management Committee and may be subject to supervision by the Management Committee until all checks have been completed and Level 1 coaching certificate or equivalent has been obtained.  Other members may be elected onto the General committee but will also be subject to satisfactory CRC checks.

MEMBERSHIP

Membership should consist of the Management committee and members of the club.

All members are subject to the regulations of the constitution and by joining the club will be deemed to accept these regulation and any codes of conduct that the club has adopted.  All members under sixteen on the 1st September of the signing on period will require the membership form to be countersigned by a parent or guardian.

Membership is only valid if the member is fully paid up and has submitted a valid membership form.

CLUB MEMBERSHIP

A)     The members of the club shall be those persons listed in the register of members which shall be maintained by the membership secretary

B)     Any person who wishes to be a member must apply on the annual membership registration form and deliver it to the club. Election to membership shall be at the sole discretion of the Club Committee.  Membership shall become effective upon an application name being entered in the membership register

C)     In the event of a member’s resignation or expulsion, his or her name shall be removed from the register.

D)    The Football Association and any County Association shall be given access to the membership register on demand.

E)     It is a condition of membership that all members’ parents and guardians are expected to contribute a minimum of 2 hours per annum to actively working to help the club at training, events, fund raising, acting as match officials or any such duty as the Management committee shall request.  Cooperation must not be unreasonably withheld.

 

Membership Fees

Membership fees will be set annually and agreed by the Management Committee and agreed at the AGM. Membership Fees shall be payable on a successful application for membership annually. Membership fees will differ depending on registration with league. Members of the club who are not registered to play in league flexures will pay a reduced fee, determined by the Committee each year.

The annual membership fee will be calculated to include all expenses including match day expenses, training (excluding the expenditure for hire of all-weather facilities) use of club strip, etc.  If there is a shortfall in club funds due to lower than predicted membership the club reserves the right to increase the membership fee part way through the clubs financial year if required by use of the EGM mechanism.

Resignation and Expulsion 

A)     A member shall cease to be a member of the club if, and from the date on which, he/she gives notice to the club committee of their resignation.  A member whose annual membership fee or further subscriptions more than 2 months in arrears shall be deemed to have resigned

B)      The Club Committee shall have the power to expel a member, when in its opinion; it would  not be in the interests of the club for them to remain a member. An appeal against such a                   decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.

C)      A member who resigns or is expelled shall not be entitled to claim any, or a share of any of the club property.

FINANCE

All club monies will be banked in an account in the name of the club.  The club Treasurer will be responsible for the finances of the club.  The financial year of the club will end March 31st. An audited statement of accounts will be presented by the Treasurer at the AGM.  Any cheques drawn against club funds should hold the signatures of any one from the following three officers of the club, the chair, The Hon Secretary and The Treasurer.

ANNUAL GENERAL MEETING

Notice of the AGM will be given by the Club Secretary not less than twenty one days prior to the meeting.  Notice will be given to all members or relevant guardian where appropriate.  The website will be updated with the AGM date and each coach will be expected to actively publicise the event.

The AGM will receive a report from officers of the management committee and a statement of audited accounts.

Nominations for officers of the management committee will be sent to the Secretary no later than seven days to the AGM.

All members have a right to vote at the AGM – one vote per member, a parent or guardian or a member may act as proxy for their child.

The quorum for the AGM will be six.

The Management Committee has the right to call Extraordinary General Meeting outside of AGM.  The purpose of the EGM will be to discuss specific able motions no other general business will be allowed. Procedures for announcing the EGM will the same as the AGM.

Discipline and Appeals

All complaints regarding the behaviour or members should be submitted in writing to the Secretary. The Management Committee will meet to hear complaints within 14 days of a complaint being lodged.  The Management Committee has the power to take appropriate disciplinary actin including the termination of membership.  The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within seven days of the hearing. There will be the right of appeal to the management committee following disciplinary action being announced.  The Management Committee should consider the appeal within 14 days of the Secretary receiving the appeal.

Dissolution

A resolution to dissolve the club shall only be proposed at an AGM or EGM and shall be carried by a majority of at least three quarters of the members present.  The dissolution shall take effect from the date of the resolution and the members of the management committee shall be responsible for the winding up of the assets and liabilities of the club.  In the event of dissolution any asset of the club that remain, after all creditors have been paid will become the property of the Hampshire Football Association.

Amendments to the constitution

The constitution will only be changed through the agreement by majority vote AGM or EGM. An amendment must be submitted in writing to the Sectary no less than 7 days prior to the meeting.  Only valid members may submit an amendment request and the proposal must be seconded by another valid member.  Each individual amendment put forward will be subject to individual vote and can only be passed through a majority vote of membership.

 

 

 

 

 

 

 

 

Declaration

Milford on Sea Football Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of the members.

 

Management Committee

 

Position Signed Dated
Chair
Secretary
Head Coach

 

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